§1. Name and Organisational Structure

§1.1. Swedish Network for International Health (SNIH), hereinafter referred to as the Network.

§1.2. The Network is an independent network for students and alumni of master’s degrees in international and public health at universities in Sweden. At present the Network includes: Gothenburg University, Karolinska Institute, Lund University, Umea University & Uppsala University.

§1.3. The Network is a non-profit organization.

§1.4. The Network’s financial and fiscal year is 1st January – 31st December of each year.

§1.5. It is recommended that the Network has bimonthly meetings with a minimum of twelve meetings per fiscal year, including the Annual General Meeting, hereinafter called the AGM (See §6).

 

 

 

§2. Vision and Mission

§2.1. Our vision is a world where students and professionals communicate, and together contribute to the improvement of international health.

§2.2. Our mission is to support a collaborative network within public and international health that will facilitate interaction between members, and provide tools for personal and professional development.

 

 

 

§3. Organisation

§3.1. General Members: Membership to the Network will be taken upon request through the Network website from students and international or public health professionals who have studied or worked in Sweden.

§3.1.1. No membership fees are required.

§3.1.2. All members may submit open requests for changes in the Network statutes at any time of year.

§3.1.3. All members are invited to the AGM.

§3.2. Board members: The board is comprised of university and alumni board members. Annually, each university will be represented by two members, and the alumni should be represented by two members (i.e., all universities shall be represented by two alumni).

§3.2.1. Further to this, six board members will fill the following positions: Chair, Vice-Chair, Treasurer, Secretary, Social Media, Public Relations

§3.2.2. The university board members must be currently enrolled in the masters programmes mentioned in §1.2.

§3.2.2.1. New applicants are given first priority for board positions. If no new applicants apply, former board members or Network alumni may apply for openuniversity board positions. 

§3.2.3. The alumni board members should be graduates who have previously been enrolled in the programmes mentioned in §1.2.

            §3.2.3.1. Where a founder applies for an alumni position they shall be given priority for one of the two positions on the board. The                   remaining position will be open to all other alumni.

§3.2.3. The Network board is based in Stockholm, Sweden. 

§3.3. The Network’s operation is led by the elected chair (See §4 and §5.2).

§3.4. The chair and the treasurer jointly sign official documents on behalf of the Network.

§3.4.1. In case of absence of the chair, the vice-chair will act in their stead.

 

 

 

§4. Election

§4.1. Annually, in November, the current board will determine the host university responsible for the chair position for the coming year.

§4.2. It is the responsibility of the election committee select the new board. 

         §4.2.1. When a host university is chosen, they may not be host university again for a further two elections (i.e. two further host                        universities must be chosen).

         §4.2.2. The election committee will advertise the board positions available for the coming year on all social media platforms and define          a deadline in December for application.

                    §4.2.2.1. The election committee is comprised of Chair, Vice Chair and Secretary

 

 

§5. Roles and Responsibilities

§5.1. General Board Members: All board members should take measures to ensure transparency and accountability to Network's members at all times.

        §5.1.1. Responsible for the following:

•  Representing SNIH within their university and degree programme.

•  Recruiting and engaging network members.

•  Participating in board meetings and working groups.

•  Regularly reporting working group updates to chair.

•  Supporting the chair in organisation of SNIH events.

•  Assisting at SNIH events.

•  Assisting treasurer with funding and sponsorship applications.

 

 

 

§5.2. Chair: The chair is accountable to the SNIH board.

        §5.2.1. Responsible for the following: 

•  Represent the network at both internal & external events and meetings.

•  Arranging annual gatherings of board and network.

•  Arranging and chairing regular board meetings.

•  Reviewing and amending agenda prior to board meetings.

•  Drafting and updating official documents.

•  Managing and supporting working groups.

•  Responding to relevant emails pertaining to chair specific responsibilities.

 

 

 

§5.3. Vice-Chair

        §5.3.1. Responsible for the following:

•  Representing the network at both internal & external events and meetings.

•  Representing the chair when they are not present.

•  Supporting chair in their responsibilities within the board and network.

•  Reviewing and amending agenda prior to board meetings.

•  Drafting and updating official documents.

•  Responding to relevant emails pertaining to vice-chair specific responsibilities.

 

 

 

§5.4. Treasurer: Acting accountant for the Network 

         §5.4.1. Responsible for the following:

•  Monitoring and managing finances.

•  Drafting necessary annual budget reports (if applicable).

•  Delivering brief budget report at board meetings.

•  Implementing budget decisions made during board meetings.

•  Leading and managing fundraising and sponsorship working groups.

 

 

 

§5.5. Secretary

       §5.5.1. Responsible for the following:

•  Preparing and disseminating official documents.

•  Preparing and printing information for official SNIH events.

•  Organising archives (Google Drive).

•  Creating and distributing board meeting agendas in a timely manner.

•  Creating and distributing board meeting minutes within three days of board meeting.

•  Standardisation of agenda and minutes through creating templates.

 

 

 

§5.6. Social Media: Social media accounts include Facebook, Twitter, Instagram and the website. 

        §5.6.1. Responsible for the following:

•  Managing and updating social media accounts.

•  Providing updates of social media accounts at board meetings.

•  Developing and disseminating social media campaigns.

•  Informing SNIH members of events and board meetings via social media accounts.

 

 

 

§5.7. Public Relations

       §5.7.1. Responsible for the following:

•  Establishing contact with relevant public and international health organisations via social media accounts, with the intention of creating partnership and/or sponsorship.

•  Maintaining and updating contact information of partner/sponsor organisations.

•  Updating partner/sponsor organisations on SNIH events and developments.

•  If possible, attending relevant meetings of partner/sponsor organisations.

•  Delivering brief PR report at board meetings.

•  Monitoring SNIH email account and forwarding emails to relevant board members when necessary.

 

 

 

§6. Annual General Meeting (AGM)

      §6.1. An AGM will be held annual during the month of December.

      §6.2. The AGM is open to all the Network's members.

               §6.1.1. The AGM will serve the purpose of reviewing the Network's statutes.

               §6.1.2. A majority vote in board can call an AGM to review statutes at any time of year.

               §6.2.1. An invitation to all the Network members will be administered at least two weeks prior to the AGM.

       §6.3. Attendance of all board members is required.

       §6.4. Proposed changes can be submitted by any of the Network's members.

       §6.5. Proposed changes in any Network matter are voted upon by the Board members only.

               §6.5.1. Each board member has one vote, with no more than two votes per university and two votes for the alumni.

               §6.5.2. Changes will be passed if the majority of the board votes in favour.

               §6.5.3. If an elected board member is missing, the co-university board member will present the missing board member’s vote on                    their behalf.

 

 

 

§7. Dissolving the Network

      §7.1. The Network can only be dissolved if 80% of the board votes in favour with the approval of at

      least one founder

      §7.2. One year of inactivity automatically dissolves the Network.

      §7.3. In case of dissolution, all remaining assets will be donated to a charity to be chosen at the time.